AGM - Dundalk Credit Union Ltd

AGM Registration

Registration for the 2020 AGM is now closed.  Invitations to attend will be sent by email by close of Business on Saturday17th April 2021. Please check your SPAM folder for the invitation as this is an auto generated email and may not go straight to your inbox.

In order to participate in our AGM please follow these instructions:

Step 1    You must have registered to attend the AGM by 5pm on 15th April. Registration is now closed. 

Step 2    Once we receive your registration, you will receive an email from us confirming that we have received your registration.

Step 3    Based on the information you provide, we will verify you as a member, and then you will be sent a formal invitation to the email address you provide in the registration process. Please note that only one registration is permissible per email address. For households with more than one member, each member must register separately using their own email address.

Step 4    Please submit questions to the us in advance of the AGM, using the facility when you are registering, or you can email us at info@dundalkcu.ie up to the registration closing date and the we will endeavour to answer these at the meeting.

Step 5    You can log on to the AGM, by clicking on the link provided in the invitation you will receive by email several days before the AGM. You will receive a reminder of the AGM, by email, 1 hour before it is due to begin. Please check your SPAM folder for the invitation as this is an auto generated email and may not go straight to your inbox.  We suggest you log on about 15 minutes before the start time of 7pm on Wednesday 21st April 2021.  If you are not familiar with Zoom, you will find this short tutorial helpful: https://youtu.be/wo1l6Ijz_wg

Step 6    It is important that you note the invitation you receive is specific to you and can only be used on one device. If you do not register personally and join the AGM through the registration link you subsequently receive, you will not be counted as attending the AGM and will not be able to vote.

Step 7    When you log on you will be made aware that you are ‘waiting’. When the Chair starts the meeting, you will be able to see and hear the meeting.  Please select “Join with Computer Audio”, so that you will be able to see and hear the Chair and any persons presenting.  We recommend that while you are waiting, you should use the opportunity to test the sound on your computer so you can be sure it’s working and at the right volume for you to follow the proceedings.

Step 8    For everyone’s’ comfort, all non-presenting participants will be ‘muted’ during the meeting.

Step 9    There are several items on the agenda where members will be asked to vote. This will be done by electronic polling.  A poll will appear on your screen, click on your answer and press submit. You will be given sufficient time to cast your vote (the length of time allowed will be advised at the meeting). The poll will close after that time and the result will be announced by the Chair.

Step 10  To assist with the minutes, our AGM will be recorded.  When the matters of the AGM are concluded, the Chair will end the AGM and close the Zoom link.

Frequently Asked Questions

What time should I log on to Zoom at on the evening of the AGM?

We recommend that you log on to Zoom 15 minutes before the AGM starts. The AGM will start at 7pm on Wednesday 21st April 2021. When you logon you will be in a waiting room until the AGM starts.

 

I have never used Zoom before, what do I do?

If you are not familiar with the platform Zoom, you will find a short tutorial here https:// youtu.be/wo1l6Ijz_wg

 

I don’t have an email. How do I set one up?

You can create an email very simply using GMAIL – https://accounts.google.com/signup/v2/webcreateaccount?flowName=GlifWebSignIn&flowEntry=SignUp

 

Will my camera be on? Will people be able to see me?

No. Your camera will not be on during the AGM, you will be able to see the speakers and the screen but you will not be visible to anyone.

 

Will people hear me during the AGM?

No. Your microphone will not be on during the AGM. For everyone’s comfort, all non-presenting participants will be ‘muted’ during the meeting.

 

How do I submit a question?

You can submit a question when you are registering to attend the AGM. Alternatively, you can submit a question in advance of the AGM by emailing your question to info@dundalkcu.ie before Thursday 15th April 2021 at 5pm. You will also be able to submit a questions via the Q&A Function on Zoom. Your question will be visible only to Dundalk Credit Union and not to the public.

 

How do I vote during the meeting?

Voting will be carried out by electronic polling. At the time of voting during the AGM a poll will appear on your screen. You then click on your preferred choice/choices and press submit. You will be given sufficient time to cast your vote.

 

Why is AGM 2020 taking place in 2021?

This meeting was postponed due to COVID-19 restrictions. In line with Central Bank guidelines, we are now permitted to host AGM 2020 in April 2021.

 

Can we watch the AGM on one device?

Yes of course you can watch the AGM on one device. However, this will mean only the member whose email is attached to that AGM Zoom invite can vote. We would encourage all members to register individually for the AGM and then to access the AGM via their own computer, laptop, phone or tablet.

 

*A recording of the Virtual AGM 2020 will be held by Dundalk Credit Union for a period of not more than 15 years for the purposes of financial auditing, research and promotion of the Credit Union.